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Performs a wide variety of record keeping and advanced payroll processing activities for the West Virginia University Health System, including computing wage and overtime payments, calculating and recording payroll deductions and processing employee requests. Performs tasks to establish and maintain employee/payroll records, validates and audits timekeeping records for compliance with established standards, maintains time and attendance records, enters new hires into the payroll system and other miscellaneous changes. Provides departmental support functions by answering phones, data entry, distributing reports, paychecks and W-2’s. Can make certain independent decisions.
MINIMUM QUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. High school diploma or equivalent and three years of experience in the administration of payrollOR Associate’s degree and two years of experience in administration of payrollOR Bachelor’s degree and one to two years of experience in administration of payroll.
PREFERREDQUALIFICATIONS: EDUCATION, CERTIFICATION, AND/OR LICENSURE: 1. FPC designation preferred. EXPERIENCE: 1. Proficient in the use of Microsoft Office products. 2. Excellent communication skills. 3. Ability to organize and maintain document flow and storage for both paper and electronic data.
CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.
1. Process historical edit information from time and attendance system by processing adjustments, overpayments, and supplemental check requests 2. Enters into HR/Payroll and time and attendance systems all assigned data according to deadlines established in office procedures. 3. Prepares and issues checks for distribution, calculates manual checks according to Federal and State guidelines and assists with employee questions so each employee receives payment. 4. Maintains newly hired and transferred employee information in time and attendance system for proper pay calculations. 5. Prepares and issues payroll checks for distribution. 6. Enters and maintains charitable deductions in the HR/Payroll system Software System. 7. Support co-workers on bi-weekly auditing at co-workers request or absence. 8. Investigates, communicates, and resolve employee questions concerning employees’ pay. 9. Enters payroll information not clocked into time and attendance system. 10. Provides technical assistance to Kronos users on accessing and maintaining employee timecards. 11. Keeps accurate up-to-date payroll files and distributes paychecks to employees. 12. Produces reissued copies of W-2’s and earnings statements upon request. 13. Prepares employee verification letters for Social Security Administration. 14. Provides backup support to the collection of short term disability payments related to Workers Compensation. 15. Reviews new policies and new payroll procedures. 16. Prepares, distributes, reviews and corrects individual employee information on timesheets and confirms accuracy of information prior to payroll processing. 17. Enters necessary employee data changes into HR/Payroll Systems for accuracy of pay information. 18. Print, fold and distribute all paychecks. Generate reports related to payroll processing.
PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Ability to sit for long periods of time. 2. Ability to lift, push or pull 10 to 15 pounds.
WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Standard office environment.
SKILLS AND ABILITIES:
1. Ability to analyze, troubleshoots, and corrects minor issues during the payroll production process. 2. Ability to communicate with employees and departmental payroll representatives to resolve problems and issues regarding payment of wages. 3. General knowledge of payroll process and year end processes for W-2 and check preparation and distribution.
Additional Job Description:
Scheduled Weekly Hours: 40
Shift:
Exempt/Non-Exempt: United States of America (Non-Exempt)
Company: SYSTEM West Virginia University Health System
Cost Center: 554 SYSTEM HR Shared Services
Address: 1 Medical Park Drive
Wheeling
West Virginia
WVU Medicine is proud to be an Equal Opportunity employer. We value diversity among our workforce and invite applications from all qualified applicants regardless of race, ethnicity, culture, gender, sexual orientation, sexual identity, gender identity and expression, socioeconomic status, language, national origin, religious affiliation, spiritual practice, age, mental and physical ability/disability or Veteran status.
Seniority level
Entry level
Employment type
Full-time
Job function
Human Resources
Industries
Hospitals and Health Care
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How long does it take to get hired at WVU Medicine? The hiring process at WVU Medicine takes an average of 33.02 days when considering 81 user submitted interviews across all job titles.
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WVU Medicine has an employee rating of 3.5 out of 5 stars, based on 738 company reviews on Glassdoor which indicates that most employees have a good working experience there.
Please allow 15 business days after submitting your application for your status to be available. If transcripts and/or test scores have been sent to WVU it may take up to two weeks to process these items once they have been received.
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The WVU Health System, which operates under the brand name WVU Medicine, employs nearly 30,000 people at hospitals and clinics in West Virginia, Maryland, Ohio, Pennsylvania, and Virginia.
We offer competitive pay and benefits because we want to attract and keep the best employees who will share our commitment to the highest quality patient care. Pursuing a career at WVU Medicine means you have access to many challenging and rewarding opportunities in clinical and non-clinical areas.
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A total MCAT score of at least 506 is required. Please note that sub-section scores less than 125 may not be competitive in the cycle to which you apply. An AMCAS calculated undergraduate, post-bac, or graduate degree BCPM GPA of at least 3.6 is required, we prefer at least 30 BCPM hours from the preferred courses.
Wait for your decision. Essays and recommendations are not required. We will process a decision within 3-4 weeks after receiving a completed application and supporting documents. Students will receive an email once admitted and a letter by mail within two weeks.
If you want to get in, the first thing to look at is the acceptance rate. This tells you how competitive the school is and how serious their requirements are. The acceptance rate at WVU is 81.6%. For every 100 applicants, 82 are admitted.
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